Job Summary:

The Office Clerk will be responsible for performing various administrative tasks to ensure smooth and efficient office operations. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Key Responsibilities:

1. Administrative Support:

   • Answer and direct phone calls, emails, and other forms of communication.
   • Assist with scheduling and coordinating meetings and appointments.
   • Maintain office filing systems, both physical and digital, ensuring proper organization and accessibility.
   • Handle incoming and outgoing mail, including sorting, distributing, and preparing shipments.

2. Data Entry and Record Keeping:

   • Input and update information into databases or spreadsheets.
   • Ensure that records are accurate, complete, and up-to-date.
   • Prepare reports, forms, and documents as needed.

3. Office Supplies and Inventory Management:

   • Monitor office supplies and ensure stock levels are maintained.
   • Place orders for office supplies when necessary.
   • Organize and maintain the office supply closet or storage area.

4. Customer Service and Client Interaction:

   • Greet visitors, clients, or customers in a friendly and professional manner.
   • Provide general information about the office, company, or services when needed.
   • Assist clients with inquiries or direct them to appropriate departments.

5. Support for Other Staff Members:

   • Provide clerical and administrative assistance to office managers or other team members.
   • Assist with preparing presentations, reports, and other documents as required.
   • Perform any other administrative tasks or projects as assigned by management.

Qualifications:

• High school diploma or equivalent (additional qualifications in office management or administration are a plus).
• Proven experience in an office or administrative role is preferred.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Attention to detail and strong problem-solving skills.

Working Conditions:

• Typically works in an office environment.
• Full-time position, with standard working hours.
• May require occasional overtime depending on the office's needs.

This job description can be customized based on the specific needs of an organization.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.